Teams and workspaces
Workspaces let you collaborate with your team. Every document you upload lives inside a workspace, and every workspace member can be given a role that controls what they can see and do.
What is a workspace?
A workspace is a shared container for documents and team members. Think of it as a folder that your whole team can access together. When you sign up, ProPDFSuite creates a personal workspace for you automatically. You can rename it and invite others to join.
One workspace per subscription. A Pro or Enterprise subscription covers a single workspace. The workspace owner controls the subscription and can add seats for additional members.
Inviting team members
Only workspace Owners and Admins can send invitations.
- 1Go to Dashboard → Settings → Team Members.
- 2Click Invite Member and enter the email address of the person you want to invite.
- 3Choose the role they should have: Admin, Member, or Viewer.
- 4Click Send Invitation. The invitee receives an email with a link to accept.
- 5Once they accept, they appear in the team members list with the assigned role.
Invitation expiry: Invite links expire after 7 days. If the invitee did not receive the email or the link expired, you can resend the invitation from the team settings page.
Roles and permissions
- Full access to all documents in the workspace
- Invite, remove, and change roles for any member
- Manage billing and subscription
- Delete the workspace
- Access the audit log
- Full access to all documents in the workspace
- Invite and remove members (cannot change Owner role)
- Access the audit log
- Cannot manage billing
- Upload, edit, and export documents
- Share documents with other members
- Cannot invite or remove other members
- Cannot access billing or audit log
- View and download documents
- Cannot edit, upload, or export
- Cannot invite members
- Useful for clients and external stakeholders
Changing a member's role
Owners and Admins can change the role of any member except the Owner.
- 1Go to Dashboard → Settings → Team Members.
- 2Find the member whose role you want to change.
- 3Click the role badge next to their name.
- 4Select the new role from the dropdown.
- 5The change takes effect immediately.
Removing a member
To remove someone from the workspace, go to Dashboard → Settings → Team Members and click the Remove button next to their name. The person is immediately signed out of the workspace. Their account is not deleted — they can still log in but will only see their personal workspace.
Documents are not deleted when a member is removed. All documents they uploaded remain in the workspace.
Transferring workspace ownership
To transfer ownership to another member, contact support@propdfsuite.com with your request. We will verify your identity before transferring ownership. Note that ownership transfer also transfers the billing subscription.